Accounts Officer in Hospital at Hiredas - Malappuram, Kerala Accounts Officer in Hospital - Hiredas

Accounts Officer in Hospital

Hiredas

Location: Malappuram, Kerala, India

Category: Finance

Salary: 0 - 0 INR / yearly

Full-time

Job Description

An Accounts Officer in a hospital is responsible for managing financial transactions, ensuring that financial records are accurate, and assisting with financial planning and budgeting. Their work is crucial for maintaining the financial health of the hospital while ensuring that all operations are compliant with healthcare regulations and accounting standards.

Responsibilities

  • Financial Record Keeping:
    • Maintain and update daily financial records including income, expenditures, and balances.
    • Record transactions in the hospital's accounting system accurately and in a timely manner.
    • Ensure that all receipts, invoices, and bills are processed and recorded in accordance with hospital policies.
  • Billing and Payment Management:
    • Oversee the billing process for patients, ensuring accurate and timely generation of invoices.
    • Coordinate with the medical staff, insurance companies, and patients for accurate billing and payment reconciliation.
    • Handle insurance claims and follow-up on unpaid bills or reimbursements from insurance providers.
  • Budgeting and Financial Planning:
    • Assist in preparing budgets for different departments (e.g., medical supplies, payroll, infrastructure) and monitor their implementation.
    • Collaborate with the finance department to ensure that all financial planning aligns with hospital goals and revenue targets.
    • Provide recommendations for cost-saving initiatives and optimization of hospital resources.
  • Accounts Reconciliation:
    • Perform monthly, quarterly, and annual reconciliation of hospital accounts to ensure all transactions are accurate.
    • Reconcile petty cash, bank accounts, and credit card statements.
    • Investigate and resolve discrepancies in the hospital's financial records.
  • Payroll Management:
    • Assist in the preparation of payroll for hospital staff, ensuring timely and accurate payment of salaries, bonuses, and benefits.
    • Ensure tax compliance related to employee earnings and deductions.
    • Coordinate with the HR department to process new staff members or departures, updating salary details accordingly.
  • Reporting and Compliance:
    • Prepare and present regular financial reports, including profit and loss statements, balance sheets, and cash flow statements.
    • Ensure compliance with all local, state, and federal tax regulations.
    • Work closely with auditors during internal and external audits.
  • Tax and Legal Compliance:
    • Ensure that all financial processes adhere to healthcare regulations and tax laws.
    • Prepare and file tax returns, ensuring timely submission and compliance with tax authorities.
    • Liaise with external auditors and government agencies as required.
  • Internal Controls and Financial Analysis:
    • Implement internal controls to safeguard hospital assets and prevent fraud.
    • Conduct financial analysis to support decision-making processes, identifying trends, and reporting on areas of financial concern or opportunity.
  • Inventory and Asset Management:
    • Track and manage hospital assets, including medical equipment, pharmaceuticals, and supplies.
    • Assist in maintaining accurate records of inventory levels and purchases.
    • Ensure timely procurement of supplies within budget.

Qualifications

  • Attention to Detail: Accuracy in financial recording and calculations is crucial.
  • Analytical Skills: Ability to analyze financial data, identify trends, and make data-driven recommendations.
  • Communication Skills: Able to communicate financial information clearly to non-financial staff, including healthcare providers and management.
  • Problem-Solving Abilities: Must be able to identify issues within financial data and resolve them promptly.
  • Knowledge of Accounting Software: Familiarity with accounting systems, hospital management software, and financial tools (e.g., SAP, QuickBooks, or specialized healthcare accounting systems).
  • Organizational Skills: Ability to manage multiple tasks and priorities efficiently, particularly during peak times (e.g., end of fiscal year, audits).
  • Ethical Judgment and Integrity: Handling financial data requires strong ethical standards to maintain confidentiality and prevent fraud.

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