Accountant

Role & Responsibilities

- In consultation with the Finance Head prepare the centre's annual budget and review and update as necessary before the beginning of the Academic session for smooth functioning.

- Monitor income and expenditure in relation to the centre's budget, and produce monthly reports and send it to the Finance Head.

- Be responsible for all elements of cash handling including collections and disbursements, banking and security, school picnics, events, etc.

- Ensure that all the necessary details in relation to ESIC and PF are maintained and the ESI card is issued to every staff member eligible for it.

- Ensure that the name of each student is mentioned in the WeCan Application and all the columns of 'Registered,' 'Promoted,' 'Paid Enquired,' 'Enquired' are filled correctly on a daily basis.

- Analyze the fee record on a daily basis and give the update to the HM so that they can send the diary note to those parents who have not deposited the fee.

- Ensure to tally the strength in the WeCan Application with the Students Attendance register once in 15 days.

- Concession should be updated in the Application before generating the fee receipt.

- The procedure for collecting and maintaining the fee record is as follows after the fee collection (New admission):
A.1 The registration has to be done in the Application
A.2 Second, the record of fee collection is to be mentioned in the Application and receipt of the transaction is to be taken through App only.
A.3 Daily Fee Sheet shall be filled.
A.4 Entry in Student Fee register is to be done.
A.5 Lastly, the entry has to be done in the cash book.

- The Accountant is supposed to get the fee deposited in the bank on the same day on a daily basis irrespective of the amount of collection and give an update of the total fee collected to the Finance Head.

- The fee receipt should be generated on the same day whether the banking is done or not.

- Whenever there is any cash withdrawal from the bank, a proper entry of the same has to be mentioned in the cash book. The cashbook should be maintained on a daily basis.

- The Accountant should take the signature and deposit slip (previous day) from the Branch Assistant while giving the fee collection of a day.

- The fee receipt of the cheque should only be generated after receiving the confirmation of the cheque cleared.

- In case of online fee transaction generate the fee receipt after receiving the message for successful fee deposit.