Office Manager cum Executive Assistant

Hiredas

Location: Pune, Maharashtra, India

Category: Administration

Salary: 30,000 - 40,000 INR / monthly

Full-time

Job Description

Provide high-level administrative support to senior management, ensure efficient office operations, and coordinate internal and external activities for smooth business operations.

Responsibilities

Manage and prioritize the calendar, appointments, and meetings for senior management.
Prepare agendas, presentations, and meeting minutes; follow up on action items.
Handle confidential correspondence, emails, and communications on behalf of the management.
Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
Act as a point of contact between senior management and internal/external stakeholders.
Oversee day-to-day office operations, including facility management, vendor coordination, and supplies.
Supervise administrative staff and ensure tasks are completed efficiently.
Ensure compliance with company policies and maintain organized office documentation.
Maintain office budget, track expenses, and generate reports.
Coordinate IT, HR, and other support services to address employee requirements.
Assist in planning and executing company events, meetings, and initiatives.
Support cross-functional teams with administrative and coordination tasks.
Maintain records of office expenses, invoices, and contracts.
Support audits and compliance reviews with organized documentation.

Qualifications

Administrative Expertise: Strong knowledge of office management procedures and executive support practices.
Technical Proficiency: Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office tools and systems.
Time Management: Excellent organizational and multitasking skills to handle diverse priorities effectively.
Communication: Strong verbal and written communication skills.
Problem-Solving: Ability to address operational challenges with creative solutions.
Confidentiality: High degree of discretion and integrity in handling sensitive information.

Perks & Benefits

Cell phone reimbursement
Health insurance
Provident Fund