Back Office Executive at VTPL

VTPL

Location: Pune, Maharashtra, India

Category: Back Office

Salary: 15,000 - 15,000 INR / monthly

Full-time

Job Description

We are seeking a dedicated and detail-oriented Back Office Executive to support our company's day-to-day operations and ensure smooth functioning behind the scenes. The ideal candidate will play a vital role in managing administrative tasks, data entry, document processing, and providing crucial support to various departments. If you're organized, efficient, and enjoy working with data and systems, we'd love to hear from you.

Responsibilities

Data Entry & Management: Input and update information into company databases and systems, ensuring accuracy and completeness of records.
Document Processing: Assist with organizing, filing, and archiving important documents, ensuring compliance with internal and external policies.
Report Generation: Prepare and compile reports related to operations, sales, inventory, or other departmental activities as requested by management.
Communication Support: Assist in internal communications, respond to emails, and liaise with other departments to gather and provide necessary information.
Inventory and Order Management: Assist with tracking office supplies, ensuring proper inventory levels, and supporting order requests.
Data Analysis & Reconciliation: Review financial or operational data to identify discrepancies, process invoices, or support budget tracking and reconciliation activities.
Customer Support (Indirect): Provide support to front-line staff in resolving customer inquiries or processing orders as needed, acting as a liaison between departments.
Task Coordination: Help manage and track the status of ongoing tasks or projects within the team, ensuring deadlines are met and priorities are properly set.
General Administration: Handle scheduling, maintain office records, assist with HR tasks (e.g., employee records, timesheets), and perform other administrative duties as required.

Qualifications

Education: High School Diploma, Associate’s Degree, or equivalent work experience. A Bachelor's degree in Business Administration or a related field is a plus.
Experience: Previous experience in a back-office or administrative role is preferred. Familiarity with office software, including Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Google Workspace.
Skills: Strong attention to detail with excellent organizational and time-management skills. Ability to handle multiple tasks and prioritize effectively. Good communication skills, both written and verbal. Problem-solving abilities and the capacity to work independently and as part of a team. Knowledge of data management systems or CRM software is an advantage.
Additional Attributes: Reliable and proactive with a focus on delivering quality work. Ability to maintain confidentiality and handle sensitive information with discretion. Strong work ethic and willingness to learn new systems and processes.

Perks & Benefits

Competitive salary and benefits package.
Opportunity for career growth and development.
A supportive and collaborative work environment.

Why Join Us?

Vishwasya Technologiess Private Limited was incorporated on 17th May 2013 with a vision to Add value to peoples’ life. One of our portfolios include creating highly unique, appealing, designer luxury personalized and customized chocolates as per our customer’s requirements. We are an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.